Privacy Policy

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Privacy Policy

M P Birla Foundation Higher Secondary School
Kolkata – 700034
Effective Date: 1st December, 2025

M P Birla Foundation H.S. School (“School”, “we”, “us”, “our”) is committed to protecting the privacy and security of all visitors, students, parents, and users (“you”, “your”) who access our website and digital platforms.

This Privacy Policy explains how we collect, use, store, disclose, and secure your information in accordance with Indian law, including the IT Act 2000, IT Rules 2011, and Digital Personal Data Protection Act, 2023.

1. Information We Collect

1.1 Personal Information

  • Name of the student and parent/guardian
  • Contact details (address, phone number, email ID)
  • Date of birth
  • Gender
  • Academic information
  • Admission-related documents
  • Payment information (where applicable)
  • Any other information voluntarily provided via forms or communication

1.2 Sensitive Personal Data

Where required, we may collect:

  • Health/medical information
  • Identity documents (Aadhaar, PAN, birth certificate, etc.)
  • Financial information for fee payments

Sensitive information is collected only when absolutely necessary and with explicit consent.

1.3 Non-Personal / Technical Data

  • IP address
  • Browser type/version
  • Device details
  • Cookies and usage data
  • Pages visited and interaction logs
  • Geographic location (approximate)

2. Purpose of Collecting Data

  • Student admission, registration, and academic records
  • Verification and compliance requirements
  • Communication with parents/students
  • Fees collection and receipt generation
  • Providing online educational services
  • Ensuring network and website security
  • Improving website functionality
  • Legal and statutory compliance under Indian laws

We do not collect more information than necessary.

3. Legal Basis for Processing

  • Consent (as per DPDP Act, 2023)
  • Performance of educational/administrative functions
  • Compliance with legal obligations
  • Legitimate interests of the School (security, administration, improvement)

You may withdraw your consent by writing to us.

4. How We Use Your Information

  • Provide educational services and support
  • Maintain student records
  • Send notices, updates, academic reports, alerts
  • Manage online classes, assignments, and learning tools
  • Provide customer support
  • Detect and prevent fraud or misuse
  • Maintain safety and discipline

We never sell or rent your personal information.

5. Sharing & Disclosure

5.1 Service Providers

We may share data with trusted vendors supporting:

  • Website hosting
  • Payment processing
  • SMS/email delivery
  • IT support
  • Learning management systems

All service providers follow confidentiality and Indian data protection norms.

5.2 Statutory or Legal Obligations

We may disclose information to:

  • Government authorities
  • Education boards
  • Law enforcement agencies

when legally required.

5.3 Internal Use

Information may be shared internally among authorized staff on a need-to-know basis.

6. Data Storage & Security

We use reasonable security practices under:

  • IT Act 2000
  • IT Rules 2011
  • Digital Personal Data Protection Act 2023
  • ISO/IEC 27001 standards (where applicable)

Security measures include:

  • Encrypted servers
  • Secure payment gateways
  • Access control
  • Regular audits
  • Password-protected databases
  • Firewall & antivirus systems

No method of online transmission is fully secure, but we follow industry-standard protection.

7. Data Retention

We retain your information:

  • As long as required for educational/administrative purposes
  • As mandated by applicable laws
  • Until consent is withdrawn (where applicable)

After retention periods, data is securely deleted or anonymized.

8. Your Rights

  • Access your personal data
  • Correct inaccurate information
  • Request deletion (where legally permissible)
  • Withdraw consent
  • File grievances regarding misuse or unauthorized disclosure

Requests can be made to our Data Protection/Grievance Officer.

9. Cookies & Tracking Technologies

Our website may use cookies to:

  • Improve user experience
  • Remember preferences
  • Analyze website traffic

You may disable cookies in your browser, though some features may not function properly.

10. Third-Party Links

Our website may contain external links. We are not responsible for their privacy practices. Users should review their policies separately.

11. Children’s Privacy

We collect children’s data only for school purposes and with parental/guardian consent. Extra precautions are taken to secure minors’ information.

12. Grievance Officer

Grievance Officer
M P Birla Foundation Higher Secondary School
James Long Sarani, Behala, Kolkata – 700034
Email: admin@mpbfhsschool.com
Phone: 033-24070000/01
The officer will acknowledge complaints within 48 hours and resolve them within 30 days.

13. Updates to This Policy

We may update the Privacy Policy periodically. Changes will be posted with an updated effective date. Continued use of the website indicates acceptance of revised terms.

14. Contact Us

M P Birla Foundation Higher Secondary School
James Long Sarani, Behala, Kolkata – 700034
Phone: 033-24070000/01